A form that is filled out on the computer is called an electronic form. Electronic Business forms can be mailed, or stored on a disk, which can then be filled in, and the data can then be directly downloaded into the customer database.
The advantages of using electronic forms in place of paper forms are as follows:
With electronic business forms, the cost of printing thousands of paper forms is eliminated since you don’t have to print electronic forms unless absolutely necessary. Lots of natural resources can be saved.
When using electronic business forms, you do not need separate physical storage space before or after use.
Electronic forms eliminate the distribution cost which would be incurred in case you use paper forms.
There is no chance of any wastage of obsolete or unused forms when using electronic forms
The key features of filling electronic business forms are as given below:
These forms are easy to fill and can be filled faster. They are programmed to carry out formatting, calculations, lookups and validations for the user. This saves plenty of time and energy.
The approval cycle time of an e-form is minimal due to the use of digital signatures, email and many other convenient features.
You save the added expense of re-keying data from paper forms into electronic forms as they are submitted electronically and can be replicated quicker without having to do a lot of manual typing work.
Chances of errors are zero as there is no re-keying of data involved in case of electronic business forms.
These forms are completely business process oriented and have a definite focus and function. For example, expense reporting, purchasing, time reporting are some of the problems these forms are designed to address and they address and solve them very effectively.
Electronic business forms support the popular internet and intranet protocols and any company can use these forms through mail or intranet. This is an intelligent way to collect and download data and to process data automation. Electronic business forms enhance business communication by integrating the entire data bank for wholesome use.
Software programs use electronic business forms in their application with the sole motive of streamlining data collection.
They are a dependable and better alternative to paper data collection modules because they are more efficient and encourages independent running of various business processes in an office. With these forms, the process of information compilation is simplified.
The user can design his or her own electronic form with technologically advanced softwares, and can create electronic forms to address any underlying issue in any business structure.
Conventional style-sheets with fixed positioning and lines can also be used to design smart and intelligent electronic forms. Later, you can key in your business related questions and other dynamic or end user related content.
Electronic business forms are a blessing for companies that do not wish to spend money on data entry operators. These forms are easy to fill in, easy on budgets and definitely, easy to download and process.